Selecting Board Management Tools
Board Management Tools are digital tools that empower board members to maintain governance standards and enhance board performances. They can eliminate the hassles of scheduling meetings and help streamline the process of creating board books and distribution, and assist to record a sound minute. These tools make it easier for members of the board to create and review documents prior to meetings and allow them to spend more time on meaningful discussions. They can also effectively handle action items during the meeting and beyond.
It is important to consult with other board members prior selecting the solution. Take the time to understand each member’s specific needs and workflows. This will ensure that the implementation is successful and the tool won’t disrupt the normal process. Furthermore, it is important to be aware of any potential cultural clashes that might occur when making changes to software.
The ideal solution must provide seamless transition from traditional methods to its digital counterpart. It must provide an intuitive and easy-to-use interface so that all stakeholders can be familiar with how tools work. It should also integrate with other tools that are used in business to facilitate collaboration and minimize the amount of time spent on administrative tasks. The solution should include basic video conferencing features to facilitate remote meetings, as well as page synching and laser pointers to facilitate effective presentations and discussions. It should also feature an online file sharing platform that allows participants to upload and share committee reports as well as financial reports, fact sheets, and other necessary documents. It should allow participants to annotate documents in real time and provide an environment that allows for discussion of difficult topics.